• Location: Fort Lauderdale, Florida
  • Type: Direct Hire
  • Job #10237

Operations Tasks

Social Media:

  • Create on brand job posting templates every quarter
  • Answer Glassdoor responses
  • Maintain google page
    • Update hours/availability for holidays
    • Update phone number/address changes
    • Ask for reviews from team members to improve rating
    • Add postings/photos/updates to page
  • Maintain compiled hyperlink on signatures
  • Answer comments/tags/dms across Twitter, Instagram, and LinkedIn
  • Create on brand powerpoints/sales documents/templates as needed

Office Phone Line System

  • Manage twilio account
  • Create and maintain flows for phone tree automation
  • Troubleshoot issues on as needed basis

Airtable – Learn the system and provide the below…

  • Troubleshoot issues as needed
  • Set up automations for back office communications
  • Create/maintain database of information
  • Set up new users with appropriate access

Job Diva – Applicant Tracking System

  • Attend training courses to learn the Jobdiva system
    • Onboarding
    • Time cards
    • Reporting/Job recs
  • Create automatic reports for team performance
  • Troubleshooting
  • Adjustments to back end/fixing information
  • Set up new users with appropriate access
  • Make adjustments to current user access to fix security issues

Job Boards

  • Set up new users
  • Analyze monthly reports
  • Access super user account to see information
  • Send/set up automated reports with usage


New Employee Onboarding/Training

  • Train all new employees on all systems used
  • Create signature with hyperlink
  • Create schedules for training
  • Coordinate all trainers/trainees to facilitate successful training

Employee Offboarding

  • Remove access to all systems
  • Coordinate with vendors to adjust seats/keep track of seats for job boards

Surveys/Employee Engagement

  • Maintain, create, execute, summarize employee/client surveys
  • Implement breakout rooms

Database & Document Organization

  • Maintain documents and training manuals on processes
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