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  • Location: Opa-Locka, Florida
  • Type: Direct Hire
  • Job #10274

Human Resources Assistant
The Human Resources Assistant is responsible to support the overall administration, coordination, and evaluation of the human resource management activities of the organization to maximize the strategic use of human resources and maintain functions such as employee compensation, recruitment, personnel policies and regulatory compliance.
Benefits Administration
1.    Coordinate with Benefits Administrators to select the appropriate benefits for the Company, with the guidance and approval of the HR Director
2.    Review, allocate and classify monthly bills from benefit providers and reconcile against employee payroll deductions 
3.    Process any changes regarding benefit plans by sending to our Benefit Administrators and ensuring they are captured in our HRIS system and the provider’s next invoice.
4.    Coordinate the Open Enrollment process, ensuring meetings are booked with employees and the different providers to discuss changes in the benefit plans. 
5.    Ensure all employees select their benefits before due date in order to send to Benefit Administrators for processing.  
6.    Audit invoices after open enrollment to ensure all changes were captured and members have the correct plans that they selected. 
7.    Coordinate Annual Employee Health Fair. 
8.    Refer employees with any benefit claim issues or concerns to our Benefit Administrators
Payroll
1.    Obtain timesheets and process weekly payroll.
2.    Process any changes in compensation. 
3.    Prepare annual compensation statements to be distributed. 
4.    Ensure labor hours are being approved by Superintendents and / or project managers. 
5.    Prepare and submit weekly, quarterly and annual tax forms to appropriate agencies (weekly payroll taxes, 941, 940, W-2s, etc.)
Budget Tracking
1.    Track HR spending and budgets. 
2.    Administration of invoices in PVault. 
Recruiting and onboarding
1.    Process and review employment applications in order to evaluate the qualifications of applicants.
2.    Electronically file candidates in our HRIS system.
3.    Open positions in our HRIS system, linked-in and indeed and publish on our website (through our Marketing Department).
4.    Plan and conduct new employee orientation and obtain all necessary paperwork.
5.    Record new hires in payroll system/databases.
6.    Coordinate with Information Technology the technology requirements of new hires 
7.    Process E-Verify
8.    Conduct Background and Reference Checks
9.    Ensure Drug Screenings are passed.
Administrative Reporting
1.    Maintain the human resource information systems including W-4, I-9, direct deposit, emergency contacts and other information.
2.    Timely challenge all unemployment claims when applicable.
3.    Ensure all training is included in our HRIS system. 
4.    Ensure ACA profiles are set up correctly. Process 1095s and 1094 by deadline. 
5.    Process certified payroll reports for projects that require. 
Employee Relations
1.    Plan periodic employee functions during the year (birthdays, gatherings, employee recognitions, social events, etc.)
2.    Assist with the implementation of company safety and health programs. 
3.    Track and post OSHA-required data and file any necessary reports.
4.    Coordinate employee safety, welfare and wellness.
5.    Publish weekly announcements newsletter.
Training
1.    Coordinate logistics for all training programs. 
2.    Administer and approve invoices for all training providers
3.    Ensure compliance for all Operations personnel with OSHA training
4.    Ensure all employees receive certification on Employee Manual Training and Operations Manual Training. 
5.    Ensure all new hires are trained on policies and procedures, Sage (if applicable), Procore (if applicable), IT training, etc. 
6.    Ensure all new hires have a mentor and check in every month to document the training and progress that the mentor has provided to employee. 
Terminations
1.    Coordinate Exit Interviews, when applicable. 
2.    Send terminations alert to IT to cancel all access to systems and e-mail with instructions to forward e-mails to Supervisor or replacement. 
3.    Send termination alerts to our Benefit Administrator’s for them to cancel all benefit plans effective last day of the month the person is employed. Request COBRA package is sent to the person’s home. 
Qualifications
1.    BA/BS Degree in Human Resources, Business or Organizational Development. 
2.    1 to 2 years of related experience preferred.
3.    Proficient computer skills, including Word, Excel, PowerPoint and Publisher.
4.    Demonstrated excellence in written and verbal communication including listening and being able to communicate effectively without preparation.  
5.    Strong presentation skills.
6.    Bilingual (English/Spanish) preferred.
7.    General knowledge of various employment laws and practices.
Necessary Attributes
1.    Excellent organizational skills.
2.    Must exhibit a high level of confidentiality.
3.    Ability to effectively use the HRIS system
4.    Time management skills and project management. 
5.    Detail oriented.  
 

 

  • Location: Opa-Locka, Florida
  • Type: Direct Hire
  • Job #10273

Project Accountant

Project Accountants play a key role in tracking and reporting on the project’s financial performance.

  1. Focus

1. Ensure all invoices are uploaded to paperless system and are properly coded and routed to the appropriate approvers.

2. Charge expenses to accounts, jobs and cost codes by analyzing invoice/expense reports.

3. Ensure vendors are paid in a timely manner.

4. Reconcile processed work by verifying entries and comparing system reports to balances.

5. Protect organization's value by keeping information confidential.

6. Monitor vendor accounts to ensure payments are up to date.

7. Responsible for supporting a positive, professional, team-oriented work environment.

8. Provides customer service and support to internal customers and vendors with respect to various accounts payable and related accounting inquiries, expense reports, etc.

9. Respond to inquiries from Senior Management team and Project Management.

  1. Duties

1. Process and code invoices and subcontractor pay applications in paperless environment and route to appropriate personnel for approval.

2. Upload approved transactions to accounting software.

3. Work with project managers to ensure invoices are approved on a timely basis and all open transactions are processed within the appropriate accounting period.

4. Code and match invoices to subcontracts and purchase orders.

5. Maintain daily check log.

6. Pay employees by receiving and verifying expense reports and preparing checks.

7. Initiate and follow up on outstanding vendor compliance issues to ensure they are completed timely.

8. Prepare weekly check runs and subcontractor payment packages.

9. Communicate with project managers to verify vendors are properly paid when owner payments are received.

10. Send payment packages and communicate with subcontractors to acquire necessary documents for processing of payments (i.e. insurance requirements, waivers, billing procedures, etc.).

11. Verify that releases or lien and other documents are in compliance with contract terms before releasing subcontractor payments.

12. Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment.

13. Verify vendor accounts by reconciling monthly statements and related transactions.

14. Reconcile credit card statements.

15. Correspond with subcontractors and vendors and respond to inquiries.

16. Gather backup and enter the monthly owner requisitions, manage the Accounts Receivable.

17. Process subcontractor change orders and monthly budget updates. 

18. Work closely with Project Managers and Project Executives on all facets of project accounting.

19. Reconcile cost plus projects owner payment requisitions against ledger and make any necessary accruals before month-end closing.

20. Assist in the preparation of monthly journal entries.

21. Assist with month end closing.

  1.  

1. Bachelor’s degree in Accounting.

2. Ability to adapt to different personalities and management styles.

3. Proficiency in Microsoft Office and Adobe Acrobat.

4. Good communication skills, both written and oral.

5. Bilingual (English/Spanish) preferred.

6. Familiarity with an automated Accounts Payable system.

7. Sage 100 software knowledge preferred.

8. Knowledge of paperless environment software a plus (pVault).

9. Knowledge of Notice to Owner, Certificates of Insurance, and Lien Release procedures required.

10. Knowledge of AIA format billing procedures.

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