The Accounting Administrator’s primary responsibility is to provide a broad array of administrative and accounting support to the corporate office and Accounting Department. The position will work in direct conjunction with the corporate personnel and accountants to contribute to successfully achieving the Company’s goals and objectives.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
- Electronic scanning of A/P checks/invoices, journal entries, closing entries, expense reports, property taxes, etc.
- Maintain vendor database – validate and enter new vendors or changes to existing vendor information.
- Maintain vendor insurance controls.
- Organization and maintenance of electronic file database
- Reception desk coverage (greet visitors, sign for incoming packages, etc.)
- Prepare UPS / FedEx slips for outgoing packages
- Assist Cash Accountant with processing daily cash deposits.
- Audit weekly and rush check runs for accuracy, proper approvals, and supporting documentation.
- Cash Accountant back-up (process deposits, upload Positive Pay, respond to cash inquiries)
- Perform various ad hoc accounting project requests and support functions
An individual must be able to perform each essential duty satisfactorily to be successful. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
The employee must have excellent knowledge of Microsoft Excel, Word, and Outlook, and be proficient in using the internet.
This position requires the ability to read, analyze, and interpret general business reports, bank reports, and various documents. The employee must have the ability to write professional business correspondences, prepare analytical spreadsheets, and create reports for presentation to Project/Corporate Accountants, Accounts Payable Administrator, Controller, or VP of Accounting and Finance.
Due to the high volume of tasks and responsibilities, this position requires an individual to be able to accommodate multiple requests and processes simultaneously in an accurate and effective manner. Requests and inquiries are to be addressed within a reasonable amount of time. Required timing of cash transactions, processing, and reporting deadlines are to be adhered to.
This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related duties requested by any person authorized to give instructions or assignments.
This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements, and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills and abilities.
The job description set forth above inadvertently may not include all the essential functions of the job, or as time goes on, the essential functions may change after the description was written. The employee is encouraged to ask questions of the supervisor or human resource department regarding this job description and its application. Management retains the right to add to, modify, delete and/or in any and all respect change the duties, tasks and responsibilities of the position at any time.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.