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  • Location: Boca Raton, Florida
  • Type: Direct Hire
  • Job #10310

We are a group of seasoned entrepreneurs and executives who are creating a distressed asset private equity fund.  Our previous project together created the #1 PPP lending service provider where we processed 750k loans in 12 weeks and hired over 900 people.   

We are searching for an entrepreneurial, high potential, analytical generalist who is immensely curious and brings an extreme degree of discretion and professionalism to their work.

This role will directly support the executive team.  

As Executive Assistant, you will provide excellence by:

Administration

  • Managing the executive team’s calendar, including making appointments and prioritizing the most sensitive matters

  • Work closely with the executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately

  • Make travel and accommodation arrangements

  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

  • Take minutes during meetings

  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive team member’s behalf

  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to executive team

  • Complete a broad variety of administrative tasks that facilitate the executive team’s ability to effectively lead the organization

  • Independently perform special projects that require a combined knowledge of administrative needs and technical 

  • Operate independently with minimal supervision.

  • Provide back-up administrative support to other team members as necessary.

 

Recruiting

  • Research recruiting firms that will be able to support our staffing needs 

  • Schedule interviews w/ candidates and the internal team

  • Work with the recruiting firms to give feedback on candidates

 

Office Management

  • Work with the COO to set up company office operations.  This includes; ordering furniture, setting up internet / phone, and all other tasks related to creating an office environment.

  • Coordinate day to day office activities and operations to secure efficiency and compliance to company policies.

  • Maintain office services by organizing procedures, controlling correspondences, designing filing systems, reviewing supply requisitions, and other clerical functions

  • Create and update records and databases on personnel, financial, and other data

 

Do you have what it takes to be our Executive Assistant?

Consider yourself highly qualified if you:

  • 7+ years of experience supporting administrative functions at the executive level Preferred Qualifications

  • Proven experience communicating with executives from different organization

  • Proficiency in researching for information, sources, and references

  • Experience using several web-based project management tools

  • Experience with word-processing software, spreadsheets, and presentations

  • Knowledge of online calendars and scheduling

  • Excellent phone, email, and instant messaging communication skills

  • Excellent time management skills

  • Ability to communicate in English; both written and conversation

  • Have a keen eye for detail and impeccable organizational skills

  • Flexible and prepared to handle a wide array of tasks and will be able to research and come up with solutions for unfamiliar tasks

  • Critical-thinker and assertive

  • Extremely versatile, dedicated to efficient productivity

  • Constantly chase and send follow-up communication to complete an urgent task

  • Ability to thrive in a fast-paced environment and operate with a high sense of urgency

  • Proven ability to work independently

  • Project management skills

  • Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

  • Demonstrated ability to meet project deadlines

 

  • Ability to work well under pressure while maintaining a professional demeanor

 

Expected Work Hours and Time Zone

This is an output-based role and you may need to follow the executive team’s work schedule. You are expected to work 40 hours a week, Mondays to Fridays, during US EST business hours. 

This is an in-office position and you will be expected to be in the office 4 days per week (schedule TBD).

Benefits:

 

  • 100% covered Medical Insurance for you and your family

  • 100% covered Dental Insurance for you and your family

  • 100% covered Vision Insurance for you and your family

  • Unlimited Vacation (just get your work done)

 

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