The Accounting Administrator’s primary responsibility is to provide a broad array of administrative and accounting support to the corporate office and Accounting Department. The position will work in direct conjunction with the corporate personnel and accountants to contribute to successfully achieving the Company’s goals and objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)

ADMINISTRATIVE RESPONSIBILITIES

• Electronic scanning of A/P checks/invoices, journal entries, closing entries, expense reports, property taxes, etc.
• Maintain vendor database – validate and enter new vendors or changes to existing vendor information.
• Maintain vendor insurance controls.
• Organization and maintenance of electronic file database
• Reception desk coverage (greet visitors, sign for incoming packages, etc.)
• Prepare UPS / FedEx slips for outgoing packages
• Assist Cash Accountant with processing daily cash deposits.
• Audit weekly and rush check runs for accuracy, proper approvals, and supporting documentation.
• Cash Accountant back-up (process deposits, upload Positive Pay, respond to cash inquiries)
• Perform various ad hoc accounting project requests and support functions

QUALIFICATIONS:

An individual must be able to perform each essential duty satisfactorily to be successful. The requirements listed below are representative of the knowledge, skill, and/or ability required.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

The employee must have excellent knowledge of Microsoft Excel, Word, and Outlook, and be proficient in using the internet.

LANGUAGE/COMMUNICATION SKILLS:

This position requires the ability to read, analyze, and interpret general business reports, bank reports, and various documents. The employee must have the ability to write professional business correspondences, prepare analytical spreadsheets, and create reports for presentation to Project/Corporate Accountants, Accounts Payable Administrator, Controller, or VP of Accounting and Finance.

WORKFLOW MANAGEMENT:

Due to the high volume of tasks and responsibilities, this position requires an individual to be able to accommodate multiple requests and processes simultaneously in an accurate and effective manner. Requests and inquiries are to be addressed within a reasonable amount of time. Required timing of cash transactions, processing, and reporting deadlines are to be adhered to.