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Candidates

Candidates

“Choose a job you love, and you will
never have to work a day in your life”
– Confucius

Thank you for visiting our jobs page! Below is a list of our current job openings. If you find one that piques your interest, you may apply directly by selecting the job. Your next career may be just a click away! Check back often for new  jobs!

Vacancies

  • Administrator

    Boca Raton, Florida 33432 - United States

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    • Document preparation including letters of intent, lease briefs, lease agreements, amendment to lease and assignment of lease.

     

    • Follow up with tenants with regard to rent delinquency, lease documents, lease negotiations and certificates of liability insurance.

     

    • Assist owners with demographic analysis, demographic mapping and brochure preparation for potential customer purchasing or leasing; screening of potential customers for leasing.

     

    • Maintain property listings on Loopnet, CoStar, MLS and all pertinent marketing sites.

     

    • Collaborate with attorneys concerning demand letters, evictions and other related legal documents.
  • AP/Staff Accountant

    West Palm Beach , Florida 33401 - United States

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    AP for 65 accounts 
     
  • Controller

    Pompano Beach, Florida 33064 - United States

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    Controller
    Job Description

    The main focus is to oversee all accounting functionality of the company and to be the CFO’s right hand.  The Controller will supervise the day-to-day accounting, review work, and internal reporting. They will take an active role in automating procedures and create policy and procedures for the accounting department.
     
    • Managing and mentoring accounting staff.
    • Recording activity and maintaining financials for the RE entities (40)
    • Lead the monthly general ledger review.
    • Prepare bank and investment reconciliations.
    • Oversee the month-end process.
    • Prepare cashflow statements for the monthly review meeting.
    • Review entities monthly financials.
    • Implement and troubleshoot the new Yardi system.
    • Train, mentor, and support staff on Yardi.
    • Oversee and review AR/AP process.
    • Loan covenant Compliance
    • Insurance Administration
    • Year-end reconciliations (K-1)
    • Create an accounting manual for policy and procedures.
  • Payroll Specialist

    Sanford, Florida 32771 - United States

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    Payroll Specialist
    • Responsibility to process payroll for approximately 200 employees.
    • Experience with ADP platform is ideal
    • 3+ years of progressive payroll experience and knowledge.
    • Bachelor's degree preferred, not required
    Work Style: This is on site position for a manufacturing company
     
  • Accountant

    Deerfield Beach, Florida 33442 - United States

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    Accountant

    This group needs a contractor to come in and help clean up the books with respect to invoicing, booking entries, accurate inventory, and more.
    They use SAP Business One. 
    Some type of inventory experience is ideal, along with accounting skills.

    Project length: Minimum one month, start immediately
    Work Style: Prefer on site every day but can discuss hybrid if the systems knowledge is top notch
  • Sr Director of Safety

    Tamarac, Florida 33321 - United States

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    Sr Director of Safety

    THE JOB
    Be the leader of safety programs and initiatives across a growing organization with a national footprint.
    This is a private equity backed manufacturer/distributor with service operations and field employees

    Requirements/Skills
    • 10+ years of progressive experience in safety and EHS positions
    • 5+ years of leadership in establishing and executing on safety programs with a regional or national footprint
    • Safety certifications and ongoing education required
    • OSHA certification required
    • Bachelor's degree desired but not required
    • Experience with chemical manufacturing a major plus
    • Experience with field/service employees that are on the road is desired
    • Manufacturing experience ideal
  • Sr HR Generalist

    Fort Lauderdale, Florida 33301 - United States

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    Human Resources and Payroll

    Company is looking for a highly qualified candidate with strong Human Resources and Payroll processing experience.  Work is in the Fort Lauderdale office and must be willing to travel to other offices as necessary.  The candidate will report to our Director of Operations and Finance and will assist and collaborate with the firm’s Chief Operating Officer as necessary.

     

    Job Duties:

    • Conduct employee onboarding and offboarding
    • Administer al benefits and coordinate annual open enrollment meetings and assist all employees with election of benefits
    • Provide support to employees in various HR-related topics such as leaves/ absences and resolve any issues that may arise
    • Assist in development and implementation of human resource policies
    • Maintain employee files and records in Paycom and FileSite
    • Enhance job satisfaction by resolving issues promptly, applying new perks and benefits
    • Daily review of timecards to ensure all proper time punches
    • Calculating over time hours and review deductions for each payroll
    • Process payroll semi-monthly using Paycom
    • Prepare payroll journal with all deductions and request necessary disbursements related thereto
    • Monthly reconciliation of employee benefit elections with benefit carrier’s invoicing

    Requirements

    • Proven experience as an HR Generalist
    • Strong experience with Payroll
    • Experience with Paycom preferred
    • Understanding of general human resources policies and procedures
    • Good knowledge of employment/labor laws
    • Excellent communication and people skills
    • Aptitude in problem-solving
    • Desire to work as a team with a result driven approach
    • BS/BA in Business administration or relevant field preferred
    • Additional HR training will be a plus
  • Senior Accountant

    Pompano Beach, Florida 33064 - United States

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    Overview
    The Company is comprised of two divisions: a family office and commercial property management. The family office primarily acts as advisors to a portfolio of businesses for which the family owns. This division handles asset tracking, accounting for investment entities, tax compliance, and estate planning. This position will be providing investment and tax support to our accounting team at our corporate headquarters in Pompano Beach, FL.

    Essential Duties and Responsibilities
    • Reconciliation of investment account statements, as well as, alternative investment capital accounts.
    • Reconciliation of 1099’s to the books, including making necessary AJE’s.
    • Record K-1 activity from Partnerships, S-Corps, and fiduciary.
    • Financial statement review and preparation.

    Required Knowledge and Skills
    • Bachelor Degree in Accounting.
    • MBA or certain designations (CFP, CFA, CPA) are a plus.
    • 3 years experience in a family office environment (SFO preferred).
    • Real estate experience is a plus.
    • Intimately familiar with accounting for Trusts, S-Corps, and Partnerships.
    • Investment Accounting background.
    • Team player
    • Exceptional work ethic.
  • QA/UAT Tester

    Fort Lauderdale, Florida 33314 - United States

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    Thorough Testing of the medical device, documentation of all errors, testing of website related to system. 
    Ability to be precise, thorough, follow check lists.
  • Receptionist

    Deerfield Beach, Florida 33431 - United States

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    Receptionist/Administrative Assistant
    • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
    • Answering screening and forwarding incoming phone calls
    • Receiving and sorting daily mail
    • Direct visitors to the appropriate person and office
    • Answer, screen and forward incoming phone calls
    • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
    • Provide basic and accurate information in-person and via phone/email
    • Receive, sort and distribute daily mail/deliveries
    • Order front office supplies and keep inventory of stock
    • Update calendars and schedule meetings
    • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Senior Accountant

    Miramar, Florida 33025 - United States

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    Senior Accountant
    Reports To:   Controller 

    Description: 
    We are looking for an experienced Senior Accountant who is team oriented to assist in all areas of the Accounting cycle including financial reporting and process improvement. Senior accountant responsibilities include reconciling accounts, assisting in all areas of the month-end close, financial reporting, tax and external audits. The ideal candidate also has experience collaborating with Accounting Operations and the ability to work with senior level executives. This position will help drive internal controls and process improvement, not only in the accounting area, but also within other areas in the Company. 

    Responsibilities:
    •    Take an active role in the Accounting department month end close process
    •    Ensure all accounts are reconciled monthly
    •    Ability to document technical accounting issues and compliance issues per GAAP
    •    Provide supporting schedules for the external audit, and work directly with audit firm 
    •    Preparing monthly financial statements and reports, including audited financials and KPI’s
    •    Jointly develop and initiate with the team and other departments cross functional process improvements
    •    Assist with streamlining processes, documenting internal controls and continuous improvement
    •    Develop and document business processes and accounting policies 
    •    Perform variance analysis and identify opportunities for improvement
    •    Work closely with AR, AP and Finance team
    •    Provide ad hoc reporting and analysis support
    •    Assist with commissions reporting

    Education:
    •     Bachelor’s degree in Accounting, Finance or equivalent

    Qualifications:
    •    Thorough knowledge of basic accounting procedures
    •    Understanding of Generally Accepted Accounting Principles (GAAP)
    •    Familiarity with Financial Statements
    •    Experience with general ledger functions and the month-end/year-end close process
    •    Hands-on experience with accounting software packages
    •    Strong MS Excel skills including vlookups, tables and pivot charts
    •    Accuracy and attention to detail
    •    Minimum 5 years of progressive accounting experience (manufacturing, and experience with global entities is a plus)
    •    3+years public accounting (preferred)
    •    Excellent verbal and written skills
    •    Knowledge of accounting operations functions (A/R, A/P, payroll, etc)
    •    Proven process improvement experience
  • Director of Marketing

    Vero Beach, Florida 32960 - United States

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    The Director of Marketing manages the marketing process from research and planning to execution and analysis. 

    Job responsibilities:
    •    Develop and implement marketing plans in coordination with the Executive Team, including promotional calendars and programs, new product introductions and other marketing projects
    •    Work with the Executive Team to develop and manage marketing budgets
    •    Develop sales forecasting 
    •    Establish and grow a target market share
    •    Monitor costs and budgets
    •    Conduct customer, brand, and product research initiatives
    •    Offer expert advice to develop innovative advertising, public relations, social media, and events
    •    Negotiate with media partners to guarantee advantageous contracts
    •    Work with the Executive Team and sales teams on brand initiatives 
    •    Manage agency providers, consultants, freelancers, and other suppliers, including contract negotiation and management
    •    Demonstrate excellent communication and interpersonal skills
    •    Supervise an offsite marketing team, including hiring, training, workloads, schedules, and deadlines
    •    Oversee the operation of a company’s websites, social media, email marketing program, etc., and provide analytics reviews
    •    Work with brand representatives in assuring compliance of relevant advertising and marketing campaigns.
    •    Experience is the most important requirement. Must have at least five years of applicable experience. 
    •    Experience in digital marketing is required.
    •    Knowledge of finances, especially expense management and profit and loss statements, is preferred. 
    •    Familiarity with the creative side of marketing and design is preferred. 

    A director of marketing must have excellent communication skills — whether it's for pitching new strategies and marketing ideas. The ability to garner consensus from a large team is important and obtaining stakeholder buy-in on new, complex, or challenging ideas is essential. Soft skills such as good attention to detail, versatility and leadership abilities also rank high on the list of desired qualities for a manager at this level.

    Must be fluent in English and Spanish.
  • AP Specialist (in office)

    Pompano Beach, Florida 33069 - United States

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    We are a Construction company who is growing and currently looking for an Accounts Payable Specialist to join our Accounting Team located in Pompano Beach, FL. In this role, you will timely and accurately maintain the accounts payable in accordance with the Company's approval hierachy.

    The Ideal Accounts Payable Specialist

    Has AP experience in Construction, great follow-through skills, a strong sense of urgency, and excels in a busy role.

    The Core Responsibilities

    • Accurately process, post, and maintain accounts payable.
    • Reviews all vendor bills and routes them for approval ensuring all approvals are obtained.
    • Effectively resolve exceptions and rejections, and research and respond to all inquiries.
    • Reconcile vendor statements, researches and corrects discrepancies.
    • Processes vendor master additions, changes and deactivations.
    • Perform other duties as required

    You're a Great Fit if You

    • Communicate clearly and professionally both verbally and in writing.
    • Thrive in a fast-paced, highly detailed environment with minimal supervision.
    • Work as a team player with strong organizational skills and the ability to prioritize.
    • Demonstrate high computer proficiency and can comfortably learn new processes.
    • Are highly proficient in QuickBooks and Word/Excel/Outlook.

    Minimum Must-haves

    • 3 Years of Accounts Payable experience
    • QuickBooks experience

    Job Type: Full-time

    Benefits:

    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    Physical setting:

    • Office

    Schedule:

    • 8 hour shift
    • Monday to Friday

    Supplemental pay types:

    • Bonus pay

    Work Location: One location

  • Corporate Sales Coordinator (in office)

    Pompano Beach, Florida 33069 - United States

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    JOB SUMMARY:

     

    The Corporate Sales Coordinator is responsible for taking on and processing incoming sales leads via email and phone.  The Corporate Sales Coordinator works both with the customer as well as internally with the warehouse, logistics team, embroiderer/ decorator, and the sales organization.  Active support includes, but is not limited to, such items as entering, managing, and tracking of orders in Trello, assisting in coordination of tradeshows and other sales focused events, and generating sales reports. The position provides a variety of order management actions to help assure that the sales department effectively executes the sales inquiries. In addition, this position will take on specific account support activities such as order management and order tracking (checking order status, tracking shipments or addressing special customer inquiries, etc.). This position requires a very self-driven, detail-oriented, motivated, self-managed, high energy and flexible approach to each day.  The ideal candidate will be comfortable and effective with planning their time and managing changing priorities in an active, dynamic, sales team environment.

     

    ESSENTIAL RESPONSIBILITIES / SPECIFIC DUTIES: 

     

    • Liaison between sales team and other functional groups such as warehouse, order management, customer service, finance and accounting.
    • Document, enter, upload and manage all product and order data for each customer in Trello.
    • Actively work across various business functions within the organization.
    • Maintain a detailed knowledge of the order timeline and communicate to the customer.
    • Perform other duties and responsibilities as required to meet workflow requirements

     

    KNOWLEDGE, SKILLS, AND ABILITY:

    • The ideal candidate is a detailed, analytical driven individual who is enthusiastic about supporting a diverse range of needs of the sales organization daily
    • A deep knowledge of and appreciation for exceptional customer service best practices, and a friendly and engaging enthusiastic attitude
    • Willingness to work independently, prioritizing workloads, follow ups, and maintaining schedules
    • Ability to give, receive, and analyze information, formulate work plans and prepare written materials.
    • Requires high level of interactions with multiple areas of the company.  Excellent interpersonal skills are a must.
    • Must be fluent in English with excellent verbal and written communication skills and a knack for diplomacy.
    • Excellent computer skills with proficiency in Word, Excel, PowerPoint and MS Outlook and Internet Research.

    EDUCATION, FORMAL TRAINING and EXPERIENCE:

     

    • Bachelor’s degree in business, marketing, or business-related field and/or equivalent preferred.
    • Must have strong computer skills with a high level of proficiency in Excel, PowerPoint and other Microsoft Office programs (experience with Illustrator and other graphics programs a plus)
    • Experience in soft goods (packs/bags) products, development, sourcing and design is helpful (but not essential)
  • Donor Services Manager

    Boca Raton, Florida 33487 - United States

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    Job Title: Donor Services Manager    
    Education: Bachelor’s degree, Sales professional with management experience preferred.

    Summary Statement
    The Donor Services Manager will oversee the day-to-day operational activities of the Donor Services Specialist staff, which contact donors when called for further testing after initial recruitment.
    Responsibilities
    Ensures staff compliance with all company standard operating procedures and policies
    Supervises Donor Service Specialists staff in preliminary match, extended and confirmatory typing areas of the Donor Services Program
    Oversees all aspects of the Donor Service Specialists, which includes the entire lifecycle of bone marrow and blood stem cell donor participation when donors are called for further testing after initial recruitment.
    Assigns caseloads to all Donor Service Specialists ensuring equalization and balance of all workloads
    Manages employee days off and re-arranges department to cover any potential gaps of service
    Schedules all staff assignments and follows up on the progress
    Provides an orientation and training process for all Donor Service Specialists
    Develops, maintains, and updates departmental policies
    Provides Quality Assurance mechanisms within the department and reports them to the Quality Assurance Department
    Maintains open and viable relationships with all associated entities which partner with the company
    Performs other donor center projects as necessary or required by the Director of Donor Services
    Is responsible for making sure that all goals for the team are being achieved and following up daily on each team member's assignments to make sure they are happening as time is of the essence.
    Other duties as assigned

    Knowledge, Skills, and Experience
    Ability to prioritize work and multi-task effectively
    Strong leadership ability, employee mentoring and customer services skills
    Excellent grasp of group dynamics
    Ability to speak in front of the public
    Excellent oral and written communication skills
    Exceptional analytical skills
    Outstanding interpersonal skills, phone etiquette and sense of business protocol
    Very capable with MS Office Suite, including Outlook, Word, and Excel
    Strong problem-solving and troubleshooting skills
    Motivated and goal-oriented self-starter
    Flexible schedule and willingness to travel as needed
    Translate sales knowledge and experience to leverage and increase the number of donors who proceed in all areas
    Able to demonstrate a high degree of compassion and sensitivity when dealing with donors, their families, and their friends
     
    Physical Demands
    This position is basically sedentary with some walking, standing, stooping and lifting required. May lift objects weighing from 0 to 20 lbs. with occasional lifting of objects over 20 lbs.

    This job description is not intended to be all inclusive. Duties and/or responsibilities may be added or deleted as Executive Management requires to meet the ongoing needs of the organization.
  • Marketing Director

    Boca Raton, Florida 33487 - United States

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    Job Title: Marketing Director    
    Education: Bachelor’s Degree in marketing or communication and proven record to direct a team.

    Summary Statement
    The Marketing Director will lead and mentor the marketing team to raise awareness and increase brand recognition. In this role, you will develop and execute marketing strategies that leverage storytelling to create brand campaigns. The ideal candidate will have a true passion for making an impact and working in a non-profit that saves lives.

    Responsibilities
    Lead and mentor the marketing team
    Create and manage brand campaigns, partnerships, and influencer marketing
    Manage 3rd party creative agency relationships
    Create brand awareness that showcases our mission to saves lives
    Collaborate with other departments to integrate communications and educational resources across all channels
    Oversee all the company's social media accounts
    Research competition, investigate benchmarks and provide suggestions for improvement
    Develop compelling content/assets to increase brand awareness
    Provide senior management with recommendations on effective communications to advance objectives with multiple audiences
    Build the reputation for the Organization through online channels and ensure timely response to reputational issues
    Champion our culture, mission and core values
    Evaluating and developing marketing strategy and executing a marketing plan.
    Build, plan and implement an overall digital marketing strategy
    Stay up to date with the latest technology and best practices
    Measure ROI and KPIs
    Track SEO and Google Analytics data an make complex analysis
    Developing and managing advertising campaigns.
    Organizing marketing for company conferences, trade shows, and major events.
    Additional duties as assigned
    Knowledge, Skills and Experience
    Team Player
    Proven experience in running a marketing team and marketing campaigns
     
    Experience in marketing and running a marketing team.
    Proven marketing campaign experience.
    Effective time management skills and the ability to multitask.
    Strong copywriting skills.
    Attention to detail.
    Proven ability to manage budgets.
    Professional and proactive work ethic.
    High competence in project and stakeholder management.
    Excellent interpersonal, written and oral communication skills.
    Experience with digital marketing forms such as social media marketing and content marketing.
    Competency in Microsoft applications including Word, Excel, and Outlook.
    Physical Demands
    This position is basically sedentary with some walking, standing, stooping and lifting required. May lift objects weighing from 0 to 20 lbs. with occasional lifting of objects over 20 lbs.

    This job description is not intended to be all inclusive. Duties and/or responsibilities may be added or deleted as Executive Management requires to meet the ongoing needs of the organization.
  • Donor Recruitment Director

    Boca Raton, Florida 33487 - United States

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    Job Title: Donor Recruitment Director    

    Education: Minimum Bachelor’s Degree

     

    Responsibilities

    •             Lead and mentor the recruitment team

    •             Oversees Recruitment Managers to manage incoming and outgoing requests for donor recruitment drives

    •             Oversees Campus Ambassador Program with the goal of retaining students in the program as well as growing the program to be consistent with Organization’s goals, objectives and recruitment focus.

    •             Works to implement and manage recruitment strategies to meet new donor recruitment goals

    •             Plans and monitors the schedule of bone marrow and blood stem cell donor drives to achieve recruitment goals within budget

    •             Manages Recruitment Managers days off to make sure there are no gaps in coverage

    •             Coaches, mentors and supervises Managers, including performance evaluations, disciplinary actions and appropriate input into hiring and firing decisions with the Recruitment Managers to enhance the success of operations and minimize turnover

    •             Ensures staff compliance with all standard operating procedures and policies

    •             Builds strong business relationships with existing and new strategic partners in order to maximize partner development opportunities and business outcomes

    •             Works to design and execute a yearly plan focusing on strategy, outcomes, and development. Including planning, budgeting, oversight and documenting all aspects of assigned projects.

    •             Sets up and monitors achievement metrics for the team

    •             Travel is required as necessary

    •             Ensure excellent customer service and quality delivery.

    •             Perform other duties as assigned.

    •             Other duties as assigned

     

     

    Knowledge, Skills and Experience

    •             Ability to prioritize work and multi-task effectively

    •             Excellent oral and written communication skills

    •             Exceptional analytical skills

    •             Flexible schedule and willingness to travel as needed

    •             Motivated and goal-oriented self-starter

    •             Strong problem-solving and troubleshooting skills

    •             Able to demonstrate high degree of compassion and sensitivity when dealing with patients, their families, and their friends

    •             Ability to prioritize work and multi-task effectively

    •             Outstanding interpersonal skills, phone etiquette and sense of business protocol

    •             Very capable with MS Office Suite, including Outlook, Word and Excel

    •             Strong problem-solving and troubleshooting skills

    •             Motivated and goal-oriented self-starter

    Physical Demands

    This position is sedentary with some walking, standing, stooping and lifting required. May lift

    objects weighing from 0 to 20 lbs. with occasional lifting of objects over 20 lbs. Travel is also required.

     

     

     

    This job description is not intended to be all-inclusive. Duties and/or responsibilities may be added or deleted, as management requires to meet the ongoing needs of the organization.

     

     

  • VP FP&A

    Tamarac, Florida 33321 - United States

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    The Sr.Vice President, FP&A will be responsible for preparing budgets, forecasts for the company as well as delivering value-added business analysis. The SVP, FP&A will lead the financial planning and developing a comprehensive understanding of all key business drivers and sophisticated financial models that enable the FP&A team to deliver insightful, value-added analysis across the company.

     
  • AP Specialist

    Aventura, Florida 33180 - United States

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    Accounts Payable Specialist:

    • Review all invoices, check requests for appropriate documentation and approval.
    • Prepare invoices for entry into accounting system by verifying and classifying expenses to appropriate general ledger accounts
    • Reconcile the accounts payable ledger to bank statements on a monthly basis
    • Ensure proper general ledger coding is utilized and appropriate approval is obtained
    • Work with vendors and answer inquiries
    • Obtain W-9 forms from all vendors and maintain files
    • Assist with 1099 preparation
    • Assist with special projects supporting the accounting department

     

    Requirements:

    • Bachelor degree in business
    • 1+ years of Accounts Payable experience
    • Outstanding interpersonal skills with the ability to effectively communicate and work with individuals at all organization levels
    • Intermediate user of Excel, proficient using MS Outlook and Word
  • Accounting Associate

    Stuart, Florida 34996 - United States

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    ROLE QUALIFICATIONS    
    We are looking for an Accounting Associate to be an integral part of a high performing team. This person should have some or all the following qualifications and experience:
    •    2+ years of accounting experience, including bookkeeping, general ledger systems, accounts payable and receivable oversight and compliance and tax filings
    •    General understanding of financial operations, preferably within an investment or partnership context
    •    Strong analytical skills with a financial aptitude
    •    Proficiency in Microsoft Excel and QuickBooks applications
    •    Monthly and quarterly financial statement reporting
    •    Coordination with third party vendors, tax, and legal associates
    •    Organizational, time-management, and project management skills
    •    Ability to manage tight deadlines and shifting priorities
     
    We are looking to recruit someone who is passionate about their work, who is energetic and will take ownership of work product and ensure it is timely and accurate. The candidate will be able to work in a time- sensitive environment and balance competing priorities.

    DUTIES AND RESPONSIBILITIES    
    •    Assist in the maintenance of accounting systems related to 80+ Trusts and Entities
    •    Support the bookkeeping of multiple owned operating companies
    •    Manage the accounts receivable and payable process on a weekly basis
    •    Reconcile quarterly partnership capital activity to applicable subscription or redemption documents
    •    Budgeting, forecasting and periodic cash flow analysis
    •    Display professional communication skills with responses to counterparties, tax/legal advisors, and team members by phone, email, and written communications
    •    Monitor and resolve daily time-sensitive activities
    •    Provide integral support to the investment and operations team on a day-to-day basis
    •    Support the investment and operations team with ad hoc, time- sensitive requests and projects

    EDUCATION    
    Bachelor’s degree in accounting or related field
     
  • Property Accountant

    Boca Raton, Florida 33432 - United States

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    Accounting Experience: 2+ years of hands-on property management accounting or equivalent; Understanding of generally accepted accounting principles; Ability to read, understand and interpret financial statements

    Preferred: General ledger review and analysis experience.

    Education: Bachelor of Science Degree, Accounting major, or two years of college and a minimum five years of related job experience

    Responsibilities:

    Responsible for Monthly Operating Reports consisting of: i) General ledger ii) Balance sheet iii) Summary and detailed operating statements iv) Cash flow statements v) Bank reconciliations vi) Check register vii) Open items (accounts payable) listing viii) MTD voucher register ix) Other accompanying schedules x) Audit transactions for cash availability for bill payment, etc. xi) Provide accounting support for properties including, but not limited to: (1) Lost rents (variances, concessions, model and employee units) (2) Statement of (security) Deposit Accounts (“SODAs”) (3) Deposit Summaries (4) Invoice Coding (5) Delinquencies, aging (6) Banking issues (7) Special check requests Batch, balance & edit Powersite data received via AMSI MIS from communities · Import batch detail to general ledgers · Print, review, and file AMSI reports Reconcile data in Powersite, BCL database to general ledger balances, accounts receivable, prepaid rents, security deposits, Open items (accounts payable) Review general ledger balances for completeness, correct amount, classification, · Reconcile all bank accounts for each property. · Reconcile general ledgers to subsidiary ledgers. Annual activity, prepare year-end workpapers, respond to auditor, lender, client questions as necessary. Assist in preparing budgets and forecasts.

    Skills Required:

    • Working knowledge of Excel, Word for Windows, Microsoft Outlook
    • Familiarity with property management and accounting software.
    • Ability to communicate financial, accounting concepts to property management associates

    Preferred: Experience with AMSI, YARDI or equivalent property management and accounting software

  • Senior Property Accountant

    Boca Raton, Florida 33432 - United States

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    The company is seeking an EXPERIENCED Senior Staff Accountant to work at corporate headquarters located in Boca Raton, FL. The ideal candidate is someone who is: PASSIONATE about what they do. INNOVATIVE & MOTIVATED. VALUES our trademark standard of delivering an Exceptional Living Experience. Has INTEGRITY; providing a personal touch, and strives each day to enhance the ease of every interaction for those we serve. Join our team and build a career with one of the nation’s leading multi-family developers, constructors, and managers of luxury apartment homes.

    QUALIFICATIONS:
    1. Education
    Bachelor of Science degree, major in Accounting preferred.

    2. Experience
    Required: Three+ years hands-on multi-family property accounting or equivalent experienceUnderstanding of generally accepted accounting principles. GAAP financial reporting experienceThree+ years’ experience including General Ledger, Accounts Payable and Accounts Receivable, Financial statement preparation and review experience
    Preferred: HUD, State Agency Government Compliance

    3. Skills
    Required: Intermediate knowledge Microsoft Office (Primarily Excel—ability to design spreadsheets, use graphing capabilities, use formulas, etc. and Word). Familiarity with property management, accounting and fixed asset software. Ability to communicate financial, accounting concepts to property management associates

    Preferred: Yardi property management and accounting software experience (AMSI)Multi-family property management experience

    4. Personal Attributes:
    Earns the respect of associates and clients through communication, independence, and confidence in job knowledge. Highly detail oriented and meticulous with documentation. Strong customer service skills. Enthusiastic, high-energy personality. Works well with others. Good negotiator. Maintains calm, even disposition, even under stress. Able to work well with varied personalities. Must be an excellent planner, well organized and self-motivated. Must have strong oral and written communication skills, analytical, and inquisitive. Must have the ability to get things done.

    5. Licenses:
    A valid driver’s license and current automobile insurance.

    ESSENTIAL JOB FUNCTIONS:
    Attendance: 1. The position requires working Monday through Friday, with the ability to work beyond the scheduled work hours when deadlines or workload dictate--Significant seasonal fluctuation.
    Equipment: 1. Position requires the ability to use a computer. Data entry and data evaluation are some of the examples of work required. 2. Position requires the ability to answer telephones to provide support and clearly respond to inquiries and produce messages. 3. Position requires the ability to use general office equipment including but not limited to computers, calculators, copy machines, fax machines, and binding machines.
  • Real Estate Development Accountant

    Wellington, Florida 33414 - United States

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    Click here to apply or enquire about this position.

    Summary:
    Under the direction and supervision of the Construction and Development Controller, the Development Accountant will be responsible for the day-to-day accounting activities for various entities currently in development. Responsibilities include preparing monthly draws, financial statement preparation, review and analysis, bank reconciliation preparation, research, payable entries and review, and assisting the accounting/development department with financial projects as needed.
    Essential Duties and Responsibilities:
    •    Process all approved invoices for the development draws
    •    Works with development managers to prepare and/or review development funding draw requests. Provide support to the development team. 
    •    Submit monthly development draw packages to lenders
    •    Responsible for processing, tracking, and coordinating monthly payment requests for all development managers. Specifically, sending payments to contractors and vendors via checks and wire transfers.
    •    Partner with the development team to review and reconcile job cost reports to financial statements and development draws.
    •    Responsible for processing, reviewing, and tracking all general ledger postings of development draws for multiple projects.
    •    Reconcile bank statements on a monthly basis.
    •    Meet all internal and external client reporting deadlines. 
    •    Responsible for monthly financial statement preparation for the assigned development portfolio. This includes interpreting and analyzing financial reports on a monthly basis, including analysis and reconciliation of required balance sheet accounts based upon information received.
    •    Oversees cash flow for all development sources and record all cash transactions timely and accurately
    •    Perform other duties as necessary
    Ideal Qualifications:
    •    Associate or Bachelor's degree in Accounting or equivalent experience
    •    Minimum three years of work experience, real estate development industry experience preferred, job cost experience
    •    Highly developed interpersonal, written, and verbal communication skills
    •    Approaches cross-departmental relationships with a customer service mentality and works well with associates of all levels
    •    Able to multitask and operate in fast paced deadline-oriented environment
    •    Strong organizational, attention to detail, problem-solving, and analytical skills
    •    Ability to organize and prioritize own work schedule in order to meet deadlines and business needs.
    •    Works independently and as a team player
    •    Versatile, flexible, and thrives in an environment where there are constantly changing priorities
    •    Commitment to excellence and high standards
    •    Strong PC Advanced Excel knowledge
    •    Familiarity with Sage 300 (Timberline) preferred but not required
    Benefits:
    •    Comprehensive medical, dental, and vision plans
    •    401k 
  • Talent Acquisition Partner

    Tamarac, Florida 33321 - United States

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    Click here to apply or enquire about this position.

    Overview:

    The Talent Acquisition Partner will be responsible for all recruiting efforts for the Company. Will be responsible for the recruiting, interviewing, and hiring new employees for all sites. Will conduct candidate screening and set appointments as needed, as well as resolve applicant inquiries related to open positions. Other tasks will include managing recruitment communications on the web and monitoring company metrics to attract better candidates and use company resources more efficiently.

     

    Because this work requires daily interactions with internal and external individuals, the ability to work well in a team environment is essential. Must be highly organized, have excellent communication skills, and pay exceptional attention to detail. They must have advanced analytical and problem-solving abilities.

     

    Responsibilities:

    • Conduct intake interviews with hiring managers and HR Representatives to determine the best practices for recruitment by specific job requirements and customize job descriptions where appropriate to help identify the best talent and key words for sourcing.

    • Source new candidates by sponsoring available positions and completing proactive searches on Linkedin

    • Review employment applications and job orders to match applicants with job requirements.

    • Manages current candidate activity in the applicant tracking system (ATS).

    • Manages application and resume file and retention according to company policy.

    • Conduct timely interviews and present the qualified candidates to the hiring managers for review in an efficient manner by providing a write-up detailing qualifications and red flags.

    • Disposition all candidates in a timely manner.

    • Schedule phone, in-person, or web-based interviews with hiring managers for all qualified candidates.

    • Follow up with hiring managers to get feedback and direction for next steps.

    • Following up with hiring manager to ensure satisfaction of all metrics.

    • Conduct background checks and set up pre-employment drug screenings for candidates after acceptance of job offer.

    • Assists in developing interview questions with hiring managers.

    • Build and maintain relationships with industry contacts to gain knowledge.

    • Preparing and presenting offer letters to extend job offer to qualify candidate.

    • Coordinate Internship program.

    • Prepare staffing and recruiting reports and spreadsheets (metrics)

    • Interview candidates and partake in the selection process for all non-exempt roles. Screen for all exempt and management roles.

    • Employee must be prepared and flexible to perform associated and related job functions that are not specifically identified in this job description.

     

    Qualifications:

    Education and Experience:

    • Bachelor’s Degree preferred

    • 3-5+ years previous experience with recruiting

    • Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.

    • Detail oriented, strong analytical skills, ability to detect inconsistencies in data, and ability to work with minimal supervision.

    • Advanced Microsoft office skills (Excel, Word, and Outlook).

    • Exposure to a high volume, and multi-task work environment required

     

    Working Conditions: Inside office environment.

    Physical Demands: Regularly required to stand or sit and move about the facility.

     

    Candidates will be required to complete a background check and drug screen before beginning work.

     

  • Legal Servicing Analyst (Perm)

    Delray Beach, Florida 33445 - United States

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    POSITION SUMMARY  
    In this role, the Legal Servicing Analyst will help manage a $300MM+ portfolio of plaintiff and attorney advances. The Legal Servicing Analyst will join a team of on-shore and off-shore servicing analysts (~17 FTEs) with a primary goal of servicing the portfolio which includes (outbound calling to law firms, docket reviews, and reporting). Servicing’s main objective is to protect deployed capital by working closely with the assigned attorneys, underwriting teams, and sales.  The Legal Servicing Analyst reports to the Servicing Manager.

    ESSENTIAL JOB FUNCTIONS
    • Develop relationships with attorneys and law firms’ staff 
    • Assess and review risk as cases progress and make recommendations on adverse case actions such as write-offs, or escalations to our internal legal department.
    • Send requests for case status updates and process the resulting responses. 
    • Search and review results of docket searches. 
    • Update database with additional information received.
    • Outbound calls to obtain compliance data for cases and advances.

    QUALIFICATIONS 
    • Paralegal certificate helpful but not required.  
    • Ability to perform docket searches in state and federal courts throughout the U.S. 
    • Ability to work in fast-paced environment while maintaining professional, quality work product. 
    • High effective project management skills with a self-starter aptitude and the ability to be self-directed.
    • Must have professional phone skills and computer proficiency, including MS Outlook, Word and Excel. 
    • Good attention to detail a must. 

    EDUCATION
    • Bachelor's Degree preferred
    • Paralegal Certificate preferred
  • Legal Servicing Analyst (Temp)

    Delray Beach, Florida 33445 - United States

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    Click here to apply or enquire about this position.

    POSITION SUMMARY  
    In this role, the Legal Servicing Analyst will help manage a $300MM+ portfolio of plaintiff and attorney advances. The Legal Servicing Analyst will join a team of on-shore and off-shore servicing analysts (~17 FTEs) with a primary goal of servicing the portfolio which includes (outbound calling to law firms, docket reviews, and reporting). Servicing’s main objective is to protect deployed capital by working closely with the assigned attorneys, underwriting teams, and sales.  The Legal Servicing Analyst reports to the Servicing Manager.

    ESSENTIAL JOB FUNCTIONS
    • Develop relationships with attorneys and law firms’ staff 
    • Assess and review risk as cases progress and make recommendations on adverse case actions such as write-offs, or escalations to our internal legal department.
    • Send requests for case status updates and process the resulting responses. 
    • Search and review results of docket searches. 
    • Update database with additional information received.
    • Outbound calls to obtain compliance data for cases and advances.

    QUALIFICATIONS 
    • Paralegal certificate helpful but not required.  
    • Ability to perform docket searches in state and federal courts throughout the U.S. 
    • Ability to work in fast-paced environment while maintaining professional, quality work product. 
    • High effective project management skills with a self-starter aptitude and the ability to be self-directed.
    • Must have professional phone skills and computer proficiency, including MS Outlook, Word and Excel. 
    • Good attention to detail a must. 

    EDUCATION
    • Bachelor's Degree preferred
    • Paralegal Certificate preferred
     
  • Insurance Defense Attorney

    Hollywood , Florida 33021 - United States

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    Click here to apply or enquire about this position.

    Looking for insurance defense attorney with at least 1 year experience (heavy on defense)

    Remote/Hybrid/In-office

    100% health care paid for the employee and their family 

    Offices all over the state of Florida as well as 1 in Thomasville, Georgia (Near Tallahassee)

    Must have JD and be Florida bar certified ( or Georgia bar certified if interested in the Georgia office)

    Must have strong billable hours (40-45 per week) requires 180 per month (45 per week)

  • Senior Project Accountant

    Fort Lauderdale, Florida 33311 - United States

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    Senior Project Accountant manages the project accounting team to ensure that all project-related accounting is compliant and accurate. You will be managing comprehensive accounting functions for the project job site and other essential tasks. The ideal candidate will have a positive attitude and professional ethics to support our core values. 

    ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

    Self-motivated individual with strong organizational skills and attention to detail
    Ability to work independently and collaboratively as a member of a team is required
    Ability to manage multiple priorities in a deadline-driven environment
    Understanding of revenue, expense, budgeting, and forecasting techniques
    Solid computer experience in Excel and Construction Accounting software
    Maintain Notice to Owner Log in Accounting Software
    Process, code and enter invoices and subcontract requests for payment
    Prepare monthly client billings
    Assist with the collection of accounts receivable for the project
    Run Non-Compliance reports and assists with getting subcontractors in compliance for payment.
    Monitor and manage all accounts created/established for the project
    Prepare and document items required for subcontractor check release
    Prepare Releases of Lien and Releases of Claim as required
    Prepare Cost Projection reports with Project Executive
    Assist PM with accounting report issues and audit/reconcile the job cost detail
    Collect and review insurance certificates for accuracy
    Process new vendor credit applications
    Assist in reviewing and posting Subcontracts and change orders in Accounting Software
    Execute Subcontractor compliance policy
    Collect Lien waivers and ensure compliance and validity
    Maintain and manage COI compliance and SDI reporting
    Assist in the review of subcontracts, addendums, exhibits, financial risk compliance
    Upload budget templates
    Budget cost moves
    Manage and maintain cost controls/consistency with PM
    Review A/P invoices for the project
    Support project accounting and project management team as needed
    Manage Project Accounting Team
    Be able to travel to job sites
    All other duties as needed
    EDUCATION AND WORK EXPERIENCE

    Bachelor’s degree in Accounting or Finance from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
    4+ years of experience from project analysis or project accounting with a construction company
    GENERAL PERFORMANCE REQUIREMENTS

    Exercises sound and accurate judgment by including the appropriate people in the decision-making process and displaying a willingness to make decisions
    Demonstrates professionalism by tactfully approaching others, reacting well under pressure, accepting responsibility for one’s actions, following through on commitments, and treating others with respect and consideration regardless of status or position
    Demonstrates dependability when following instructions, responding to management direction, and completing tasks promptly or notifying the appropriate person with an alternate plan
    Adapts to and deals with frequent change, delays, or unexpected events
    Asks for and offers help when needed
    Displays accuracy and thoroughness in the quality management of their work
    Works well in group situations 
    Provides excellent customer service by responding promptly to project team requests and subcontractor/vendor partners
    Exhibits good written communication skills including editing work for spelling and grammar and reading and interpreting written information
    Exhibits excellent verbal communication skills by listening and getting clarification when necessary and responding well to questions
    Demonstrates consistent attendance and punctuality
    Construction accounting/project accounting experience a strong plus
     
  • Building Manager

    Jupiter, Florida 33458 - United States

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    POSITION:  Building Manager
    PROJECTED HOURS:  50 hours per week or more as requested or required
    REPORTS TO:  Vice President of Operations
    OBJECTIVES:  Oversee all aspects of the daily operations of a multi- tenant retail and office complex to ensure a functional operation, a clean and well maintained facility and the delivery of excellent customer service to building tenants.
    GENERAL REQUIREMENTS:  Must have a basic knowledge of the operation and maintenance of various building systems.  The Building Manager must have the knowledge and skills necessary to operate computer equipment and programs such as Outlook, , Peachtree, Yardi or similar property management software, Word and Excel.  Must have experience supervising and managing employees, and Tenant-Landlord relationships, including commercial leases

    OVERVIEW OF DUTIES:  Procure and obtain bids, materials and supplies for ongoing and one-time projects.  Oversee and direct contractors, staff, suppliers and carriers to ensure timely results.  Develop and maintain strong relationships with clients, creating new contracts and updating as conditions change and providing excellent customer service to all tenants.  Manage and oversee maintenance and janitorial staff to ensure building equipment, facilities and grounds are kept in proper repair and condition.  Oversee and administer leasing effort and tenant leases as well as communicate and enforce building rules and regulations.  Invoice tenants for monthly rent and other charges.  Collect and reconcile rent payments.  Perform other duties as may be required or requested.
     
  • Accounts Payable Clerk

    Jupiter, Florida 33458 - United States

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    POSITION:  Accounts Payable Clerk
    PROJECTED HOURS:  40 hours per week or more as may be requested
    REPORTS TO:  Controller 
    GENERAL REQUIREMENTS:  Three years of field experience, including proficiency in computer accounting software. SAP, experience is a plus.  
    OVERVIEW OF DUTIES:  Prepare, enter and maintain filing of Accounts Payable.  Perform timely account reconciliation by verifying entries and comparing to balances.  Issue stop-payments or purchase order amendments.  Record, code, and process all invoices for payment.  Maintain vendor insurance information and notify field of upcoming expirations. Perform other duties as may be required or requested.
     
  • Front Desk Associate

    Boca Raton, Florida 33431 - United States

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    Click here to apply or enquire about this position.

    Job description

    -No healthcare offered

    Overview:

    • Welcome guests
    • Select and block rooms for arriving guests; pre-register individuals or groups as required; assist in escorting VIPs and return guests to their rooms
    • Accept appointments, changes and cancellations
    • Follow up on guest requests. Handle and resolve guest problems or complaints
    • Prepare daily reports and block special requests : Keep all support departments informed of necessary information or requests
    • Handle safety deposit box requests; including distributing, giving access to and closing procedures : Answer phones according to service standards and within 3 rings
    • Reconcile transactions at the close of the shift and cash out.
    • May be expected to work in other areas when needed to assist operations to perform job duties not necessarily contained in this job description
    • Maintain a safe work environment for co-workers and guests

    Requirements:

    • High school diploma or general education degree (GED)
    • 4 year degree in hospitality or business degree preferred
    • Previous front office or hospitality experience preferred
    • Ability to work with computers; prefer previous PMS experience, MS office experience
    • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
    • Ability to communicate, verbally, and in writing, effectively with guests and co-workers; respond to guest requests
    • No special licenses or certificates required
    • Ability to handle cash and credit transactions

    Tuesday-Saturday 8:30am-5:00pm

     

  • Payroll Manager

    Charlotte, North Carolina 28273 - United States

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    Charlotte area Payroll Manager

     

     

    Job Description

    Salary up to $60k

    Paychex Payroll for 50 employees, corporate and field team.  Monthly, weekly & hourly payroll plus commissions.

    Commission and payroll reports using excel.

    Reporting to the owner

     

    Benefits? (Healthcare / vacation/ work in office or remote / 401k)

     

    Position will be on site 9-5

     

    Top 3 reasons why candidates would want to work for company.

     

    We are by far the industry leader in our city

    We have invested heavily in our infrastructure. We moved to a new facility about two years ago and just recently invested in several new machines to keep up with growth.

    We have a 16-year track record of excellent customer service and a leadership team that is committed to creating a positive work culture.

     

     

    Ideal candidate will have at least 6 years experience doing payroll for a similar sized company.  Experienced using Paychex, QuickBooks and Excel a must.

    Must be a team player and able to work onsite (not a remote position)

     

    Excellent opportunity for the right candidate !!!

  • Senior Accountant / Commercial Property

    West Palm Beach, Florida 33401 - United States

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    Responsibilities:

    The Senior Accountant role will work with the Commercial Accounting group. The Commercial Accounting group is responsible for the daily accounting operations of the Company’s commercial portfolio which covers retail, office, condominium, restaurant, and experiences areas. The group’s responsibilities include internal and external management reporting, debt and partner compliance as well as interacting with lease administration, treasury, and information technology.

     

    The Senior Accountant will be responsible for financial reporting, daily and period end accounting activities, performing general ledger financial analysis, cash management, cash flow analysis, assisting with preparing financial items, preparing annual year-end projections, and analyzing monthly and year-to date budget variances for projects throughout the West Palm beach portfolio. This position also involves collaboration with the finance team and senior leaders to produce a variety of high quality, monthly and quarterly reports that are used companywide for reporting, analysis, and planning. The ideal candidate is a highly entrepreneurial and self-motivated person who thrives in a dynamic work environment and demonstrates a flexible and adaptable work style that responds quickly and efficiently under tight deadlines. The Senior Accountant will report to the Controller and will be based in our West Palm Beach office.

    • Assist in the daily accounting for the various activities and transactions

    • Review and analyze the general ledger, financial statements and prepare appropriate accrual and adjusting journal entries in accordance with GAAP

    • Prepare monthly bank reconciliations

    • Prepare financial statement analysis for management and partners on GAAP basis

    • Collaborate with controller and business executives on monthly cash flow forecasting

    • Prepare detailed monthly, quarterly and year end work paper packages from posted journal entries and general ledger analysis

    • Assist in the preparation of annual audited financial statements on GAAP basis

    • Assist with preparation of yearly budgets and quarterly forecasting

    • Create reporting templates, formulate analysis using applications such as Excel, and JD Edwards accounting software and participate in various business process/technology integration initiatives

    • Assist with special projects, as needed

     

    Qualifications

     

    QUALIFICATIONS

    • Bachelor’s degree in Accounting

    • 3+ years of real estate experience, CPA preferred

    • Public accounting experience preferred

    • Strong knowledge of GAAP/accounting theory

    • Excellent written and communication skills

    • Strong analytical ability

    • Mature professional with sound judgement and interpersonal skills

    • Proficiency with standard suite of Microsoft Office applications, especially Excel

    • Knowledge of JDE a plus

    • Ability to handle multiple tasks and work independently with attention to details

  • FP&A Associate

    West Palm Beach, Florida 33401 - United States

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    Responsibilities:
    •    The FP&A Associate will provide assistance to the Financial Planning & Analysis team to create forward-looking financial information and financial analysis used to support decision making for the Company. This role requires significant interaction with senior level executives within the company. Responsibilities include, but are not limited to:
    •    Assist in creating monthly, quarterly, and annual management reporting packages.
    •    Manage the cash flow model which is used to track actual and forecasted development costs, determine the sources of funding for each project, and manage the cash available.
    •    Prepare monthly submissions of consolidated platform level P&L / cash flow projections for Corporate FP&A, communicate budget vs. actual variances and changes in forecasting assumptions.
    •    Assist in compiling consolidated annual budgets (develop templates, assumptions, analyses and reports), forecasts (templates and set frequency and levels of detail), and performance management (development of key performance indicators, setting of target, and analysis/reporting).
    •    Manage monthly capital call preparation and presentation to internal management and external partners.
    •    Assist in the development of portfolio level financial models, reports, graphs, metrics and other analysis.
    •    Manage the South Florida overhead budget model and quarterly reforecasting process, monthly tracking of overhead actuals, preparation of reporting packages, and budget vs. actual variance analysis.
    •    Prepare actual versus budget variance analysis.
    •    Maintain relationships with internal and external customers.
    •    Assist in cash management activities including cash-on-hand reconciliations and scenario analysis to investigate alternate methods for sourcing future development costs.
    •    Assist in various ongoing ad-hoc analysis and reporting activities within the South Florida team.
    •    Review underwriting models, project waterfalls and forecasts.

    Qualifications:
    •    Undergraduate degree required.
    •    Advanced Degree, CFA and/or MBA, a plus.
    •    Minimum of 3-5 years of work experience in Finance and or/Accounting.
    •    Must have advanced Excel Modeling skills – will be tested.
    •    Must have strong experience with MS PowerPoint.
    •    Highly intelligent with excellent analytical skills, with a larger focus on financial reporting and ability to convert raw data into financial analyses.
    •    Ideal candidate is a highly self-motivated person who thrives in a dynamic work environment and demonstrates a flexible and adaptable work style that responds quickly.
    •    Takes ownership for decisions and is accountable for actions regardless of the outcome.
    •    Superior organizational skills.
    •    A mature professional with excellent judgment and interpersonal skills.
    •    Experience with accounting systems and information tools such as JD Edwards, Hyperion and database applications, a plus.
    •    Ideal candidate will have a strong familiarity with capital markets and real estate finance.
    •    Ability to partner with senior partners, anticipating reporting and analysis needs which can help guide their decision-making process.
     
  • Compliance Associate (Remote/Hybrid)

    Ft. Lauderdale, Florida 33301 - United States

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    Expertise: Internal Controls/Business Controls - General understanding of Compliance function and responsibilities.
    Experience: 3-5+ years Compliance, Risk or Internal Controls/Business Controls function preferably within the Financial Institutions/Services industry.         
    Minimal education: Bachelor level with relevant certifications, degree in Business, Finance, Accounting or CPA preferred.  Willingness to take and pass regulatory licensing exam(s) as appropriate.

    The Opportunity: 
    Newly created Associate position in the Company’s Internal Controls team working closely with the other members of the team, as well as process and control owners to advise and ensure the proper implementation of relevant Compliance Control Frameworks and execute activities to mitigate identified risks for reporting to senior management.  
    Additionally, as Internal Controls/Business Controls is part of the Client Services department, you will support management, all business lines of the Company and work closely with our Compliance department in the identification, assessment, mitigation and reporting of Compliance-related risks.  This includes monitoring compliance risks on a regular basis to ensure the Company complies with company policies and guidelines, as well as applicable local laws, regulations and standards.
    The BCO/IC team shares a collective responsibility in the Enterprise Risk Management Framework (ERM), therefore the candidate should have good risk awareness, analytical skills, and be familiar with the disciplined execution of Non-Financial Risk (NFR) Processes and Procedures.  You will be working in collaboration and alignment with all stakeholders within various business lines of the Company, and also coordinating with other stakeholders, most notably in Operational Risk Management (ORM), Compliance, Legal and Corporate Audit Services (CAS).

    Main Duties and Responsibilities of Role: 
    The responsibilities of Compliance Internal Controls/Business Controls include, but are not limited to, the following:
    Support the monitoring that the risk profile of the Company remains within its risk appetite by assisting with identifying risks, implementing mitigating measures, maintaining process flows and executing key control activities.
    Support the Vice President Compliance Internal Controls/Business Controls (VP Compliance IC/BC), together with Business Management and Compliance Department to create awareness and ensure timely implementation of group Compliance policies, control standards and mandatory instructions, while limiting the impact on the business.
    Support the facilitation of gap analysis/Compliance risk assessments and assist with monitoring remediation of gaps related to (new) global policies, control standards and regulatory requirements.
    Support the timely and proper documentation of risks and controls, including implementation and execution of key controls and arrangement of monitoring techniques/activities (e.g. key control testing).
    Work closely with VP Compliance IC/BC in assessing process control design, effectiveness, efficiency, and customer experience.
    Assist the team in the use of the GRC (Governance, Risk & Compliance) tool/application.
    Aid with development of presentations, communication and ad hoc analysis on topics related to Compliance risk.
    Keep up with regulatory and industry developments and trends in the area of compliance risk management.

    Profile:
    Possess basic understanding of Financial Reporting, Financial Markets and Corporate Lending products risks, processes, procedures, key financial systems, controls and objectives.
    Possess knowledge of risk management principles, risk & control frameworks, methodologies and tools within a financial services environment.
    Trusted judgement and high work ethic, professional approach with strength of character to follow up on concerns, strong communication and persuasion skills. Ability to adapt quickly to changing situations. Ability to work in a highly demanding work environment, proactive and positive attitude towards problem solving and “thinking outside the box”. 
    Able to build a network of relationships with key stakeholders from business, Compliance, ORM/IRM and other 2nd LOD functions.  Experience in communicating with all levels of internal management.  Comfortable in presenting ideas in group meetings.
    A basic knowledge of iRisk (IBM Open Pages) GRC application is preferred.


    Competencies / Skills Required:
    Excellent verbal and written communication skills.
    Able to work effectively with all levels of staff and build solid relationships across the organization.  Able to learn quickly from documentation, analyses and talking to experts.
    Autonomous and highly self-motivated with the ability to multi-task productively and to work independently as well as collaboratively.
    Demonstrate effective collaboration and teamwork skills to support team members.
    Attention to detail, willingness to “roll up sleeves” and ability to work under pressure, all while keeping a positive and constructive mind-set.  Focused on timely and high-quality deliverables.  
    Good project management skills with excellent organizational, follow-up and time management skills.
    Being interested in continuously developing your expertise and knowledge.

    Mindset: 
    ? Help Others to be Successful    ? Proactive       ? Personal Ownership    ? Think Forward

    How to Succeed:
    A talent for taking it on and making it happen
    We seek people who keep their promises and take ownership of tasks, projects and their team. Who have the ability to listen, ask questions, and speak up. Who strive to bring ideas to life and embrace challenges. People who are flexible and consistently go the extra mile.

    An enthusiasm for helping others to be successful
    We expect people to put their personal agendas aside to achieve the goals that matter to the Company. We value naturally collaborative people who listen to and invest in others.

    A knack for always being a step ahead
    We admire those who challenge the status quo and pose creative solutions to problems. People who adapt quickly, learn by doing and have the courage to admit to and learn from their mistakes.
  • Sales and Operations Administrator

    Coral Springs, Florida 33071 - United States

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    Click here to apply or enquire about this position.

    OVERVIEW OF THE POSITION:

    Working as part of a growing team, the SOA will play a fundamental role in achieving our ambitious customer acquisition and revenue growth objectives.

    They must be comfortable working with

    • Management
    • the Sales Team and Channel Partners
    • Customers and
    • Suppliers

     

    to ensure our online sales transactions and daily operations all run smoothly.

    They will have big role to play in helping us deliver Total Customer Satisfaction.

    KEY RESPONSIBILITIES:

    1. General office administration
    2. Executive Assistant to the President
    3. Assist with the creation of processes and policies to enable the company to scale
    4. Support quotation preparation
    5. Customer / sales support
    6. Manage customer and vendor purchase orders via the ecommerce platform
    7. Create monthly business updates for management
    8. Admin support for project managers including project progress report generation
    9. Coordinate vendor shipment deliveries to ensure on-time and accurate performance
    10. Update online catalog from time to time
    11. Receive and handle inbound telephone calls from customers inquiring about products and return merchandise
    12. Answer phone and website questions pertaining to customer order requests and product questions

    KEY DELIVERABLES:

    1. Total Customer Satisfaction – Internal and External
    2. On time delivery of quotations to customers and channel partners
    3. On time product delivery and customer notifications
    4. An always up to date online product catalog upkeep
    5. On time Report issuance

    THE IDEAL PERSON:

    Experience:

    1. Minimum of 2 years in customer and sales service /support role in a Business to Business (B2B) environment (i.e. not retail or consumer facing)
    2. Inside B2B Sales
    3. Purchasing
    4. Office management

    Skills:

    1. Strong attention to detail
    2. Proficient at using Microsoft Office applications
    3. Strong listening and presentation skills
    4. Demonstrable excellent verbal and written communications skills
    5. Ability to multi-task, prioritize, and manage time effectively

    Qualifications:

    1. College degree or associates degree

    Personality:

    1. Upbeat and positive demeanor
    2. High energy self-starter
    3. Very much a team player
    4. Eager to learn and grow with the company
    5. Comfortable with change

    COMPENSATION AND BENEFITS:

    1. Competitive Salary
    2. Health/Dental/Vision Insurance
    3. Attractive matching 401k plan
    4. Profit sharing
    5. Paid time off

     

  • Sr. HR Generalist

    Tamarac, Florida 33321 - United States

    View Job Description

    Click here to apply or enquire about this position.

    OVERVIEW

    Manages HR activities. Maintains and enhances the company’s human resources by working with Director of HR on planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. Provides employees with essential access to information regarding policies, procedures and benefits.  Drives a culture of inclusiveness and engagement throughout the company.  

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Employee Relations:

    •    Provide employee relations support for employees and managers. Provide guidance on HR issues and escalate sensitive issues to the HR Director. 

    •    Works with HR Director to conduct and document workplace investigations

    •    Collaborates with managers to prepare and determine appropriateness of disciplinary actions, below final written warning level. Provides HR expertise and ensures factual basis and appropriate documentation results.

    •    Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; addressing employee grievances; counseling employees and supervisors.

    Benefits:

    •    Informs employees of benefits, directs the processing of benefit claims; disseminating and conducting educational benefit programs at time of hire, during open enrollment and as needed.

    Staffing & Recruiting:

    •    Works with Corporate Recruiter to fill open positions and to update info in Applicant Tracking System.  Updates Director on status of open reqs.

    •    Processing HRIS entries: New Hires, Changes & Terminations.

    •    Works with the HR Director to establish a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

    401(k)

    •    Answer general 401(k) questions and process 401(k) Loans

    •    Coordinates yearly and quarterly enrollments, processes paperwork as needed

    General:

    •    Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

    •    Works hand-in-hand with Department Managers for Employee Performance Reviews, Merit Increases, Job Descriptions, Staffing Management, Succession Planning, and Employee Development. 

    •    Maintains work structure by updating job requirements and job descriptions for all positions and maintains company organization charts and employee directory. 

    •    Establishing and conducting orientation, onboarding and training programs.

    •    Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.

    •    Manages Workers Comp Claims & Records

    •    Manages Unemployment Claims

    •    Manages Leaves of Absence

    •    Compiles and prepares data for statistical reporting

    •    Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed. 

    •    Drives a culture of inclusiveness and engagement throughout the organization

    •    Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

    •    Maintain human resources files to required standards, including personnel files, recruiting files, I-9’s, etc.

    •    EEO reports yearly

    •    Assist in projects, such as; HR events, benefits open enrollment, employee communications, company-wide meetings and employee functions.

    •    Performs other incidental and related duties as required and assigned

    •    Coordinates Above & Beyond Recognition program for site

    •    Submits quarterly newsletter data to marketing

    •    Documents workflow and work procedures

    •    Additional duties needed to help drive to our Vision, fulfill our Mission, and abide by our Organization’s Values.

     

    REQUIRED SKILLS & QUALIFICATIONS

    •    Technical Knowledge – Familiarity with HR processes.   

    •    Planning/Organizing – the individual prioritizes and plans work activities and uses time efficiently and completes work in a timely manner.  Proven ability to manage multiple projects to a deadline.

    •    Quality control – the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. Attentive to detail.  Strong organizational skills.  

    •    Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Resourceful.

    •    Communication Skills - The ability to write clearly, succinctly and understandably.  The ability to effectively communicate and relate well to all kinds of people. Treats all people with respect, courtesy and consideration; respects differences in the attitudes and perspectives of others; listens observes and strives to gain understanding of others.  Well-developed oral and written communication, facilitation and presentation skills.  

    •    Professionalism – demonstrates appropriate businesslike behavior when dealing with coworkers, vendors and customers.  Understands and adheres to the values of honesty and integrity.

    •    Personal Accountability - A measure of the capacity to be answerable for personal actions. Accepts personal responsibility for the consequences of personal actions; avoids placing unnecessary blame on others.

    •    Teamwork - The ability to work effectively and productively with others.  Shares responsibility with team members for successes and failures.

    •    Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

    •    Knowledge of computers and relevant software applications - Proficient in MS Word, Excel, MS Outlook and Internet Explorer.  

    •    Confidentiality - High degree of professionalism; able to deal with extremely confidential information.  Ability to maintain the highest level of confidentiality in performing all aspects of position 

    •    Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. 

     

      

    Working Conditions / Education / EXPERIENCE

    Working Conditions:  Inside office environment.

    Physical Demands:      Regularly required to stand or sit, and move about the facility.

     

    Education and Experience:  

    •    Bachelor’s Degree

    •    5+ years HR experience

    •    HR Certifications preferred (PHR, SHRM-SCP)

    •    Works well independently and with minimal supervision

     

    Materials and Equipment Used:

    •    Office Equipment, Database & Query Software, ADP HRIS & Payroll System.

  • Property Accountant/Manager (in office)

    Boca Raton, Florida 33432 - United States

    View Job Description

    Click here to apply or enquire about this position.

    Duties:

    • Provide monthly and quarterly financial statements, balance sheet analysis, journal entries and general ledger closing.
    • Responsible for cash projections, CAM reconciliations, tax package preparation for outside CPAs
    • Reconcile and calculate statements as well as support any property processes.
    • Involved in budget and planning analysis.
    • Create efficiency by improving processes, policies, procedures and systems.

    Requirements:

    • Minimum of 5 years’ experience as a property accountant in real estate and property management sector.
    • Minimum of 2 years’ experience with property accounting/analysis, operations and reporting.
    • Hands-on experience maintaining multiple properties at a time, on an accrual and cash basis up through the financial statement and balance sheet.
    • Bachelor’s Degree in Accounting or Finance
    • Proficiency with Yardi, Excel and Outlook
    • Must be able to work “hands-on” in a fast-paced, dynamic team-oriented environment
    • Excellent verbal and written communication skills and able to collaborate with others across the organization
  • Project Accountant (in office)

    Deerfield Beach, Florida 33442 - United States

    View Job Description

    Click here to apply or enquire about this position.

    SUMMARY: Responsible for the billing and subcontractor and project payable process of the projects and responsible for tracking the financial progress of projects through reporting and analysis of financial data in accordance with company and client contractual and compliance guidelines.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    • Technical:
    a) Attends turn-over meetings for all assigned new jobs.
    b) Sets up and maintains a separate electronic network “Project Folder” for each assigned job and files all documents including owner documents, owner change orders, billings, check copies, etc.
    c) Inputs contract information and budgets into ComputerEase.
    d) Inputs change orders, Material Purchase orders, purchase orders, and sub mods into ComputerEase.
    e) Prepares project billing worksheet to provide to Project Manager to prepare monthly AIA billings.
    f) Generates AIA billings to the owners.
    g) Reviews and approves all job-related check requests.
    h) Processes all accounts payable as it relates to job-related invoices.
    i) Reviews overhead statements to ensure that all job-related invoices are in and ready to be paid.
    j) Prepares the Project Accountant Checklist on a weekly basis and submits to CFO and Controller.
    k) Posts all monthly activity timely for the month end close for Accounts Receivable and Payable.
    l) Attends all monthly project review and close out meetings for all assigned jobs.
    m) Works on special projects for accounting, as assigned.
    • Communication:
    a) Communicates effectively with the Project Executive, Project Manager, and Project Coordinator on a routine basis to follow up on any outstanding issues and paperwork.
    b) Provides timely and specific feedback to upper management. Specifically communicates any issues or problems before it is too late.
    c) Exhibits excellent oral or written communication via email, telephone, and reports (PA checklist).
    • Leadership and Attitude:
    a) Serves as a positive role model, and always presents a can-do spirit.
    b) Displays appropriate assertiveness.
    c) Finds innovative solutions to problems.
  • Tax Manager

    New York, New York 10018 - United States

    View Job Description

    Click here to apply or enquire about this position.

    Oversee the Processes and practices of all Tax areas                                                                                                                                                                                 
  • Family Office Tax Advisor

    New York, New York 10018 - United States

    View Job Description

    Click here to apply or enquire about this position.

    Experience in handling large HNW family group needs; Business development track record, leadership opportunity                                                      
  • Fund Assistant Controller

    Palm Beach Gardens, Florida 33410 - United States

    View Job Description

    Click here to apply or enquire about this position.

    POSITION SUMMARY
    This position is responsible for preparing consolidated accounts and investor reporting for real estate investment funds.

    ESSENTIAL DUTIES AND RESPONSIBILITIES
    •    Supervising Fund Admin Group and the Offshore Team and work directly with the general partner, managing director, and compliance manager.
    •    Managing client relationships with both client personnel and fund investors.
    •    Reviewing quarterly and annual financial work paper packages including portfolio schedules, accruals and PCAP allocations.
    •    Reviewing quarterly and annual financial statements and footnotes.
    •    Review and/or preparation of annual tax work paper packages.
    •    Review and/or preparation of capital calls and distributions, including notices and release merged documents.
    •    Reviewing monthly bank reconciliations and post journal entries.
    •    Reviewing quarterly management fee calculations.
    •    Review and/or preparation of various client related correspondence.
    •    Work with database team regarding client deliverables such as financial statements, capital calls and distribution notices.
    •    Coordination of annual audit and tax return preparation.
    •    Review and/or preparation of waterfall and capital account allocations.
    •    Understand how to navigate through limited partnership agreement.
    •    Review and/or preparation of estimated tax workpapers.
    •    Maintain working relationship with all client contacts, including investment professionals, investors, auditors, lawyers and banking personnel.
    •    Ensure compliance with investment fund legal documents, i.e., partnership agreement.
    •    Manage internal workflow and client deadlines.
    •    Work with the SEC Compliance Group on the ADV/PF Form and the Compliance Review program. Also, engage with the Cayman Island Compliance/Regulation Firm with all the Offshore filings.
    •    Other related duties and assignments as required
     
    QUALIFICATIONS
    •    Bachelor’s degree in accounting required, master's degree and/or CPA preferred
    •    Minimum 5-7 years of private equity/real estate fund accounting experience required
    •    High degree of financial acumen and awareness of financial responsibility
    •    Ability to evaluate, analyze and prioritize data in various forms and formats
    •    Strong proficiency with Excel and other MS applications
    •    Ability to work in a fast-paced environment, with the ability to multi-task and meet deadlines
    •    Strong ability to work under pressure and independently
    •    Must be team-oriented and problem solver with strong work ethic
    •    Exemplary communication skills, both verbal and written, are essential
    •    Strong attention to detail and analytical skills a must
    •    Ability to review work for quality and completeness
    •    Ability to collaborate with internal and external teams

    PHYSICAL REQUIREMENTS
    The physical demands of the job described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Must be able to sit for prolonged periods of time. Must be able to use computer equipment with extended periods of time looking at a monitor. Requires the ability to handle a variety of office equipment, keyboard/computer equipment, control knobs, switches, cords, papers, etc.
  • Senior Helpdesk Analyst

    Miami, Florida 33025 - United States

    View Job Description

    Click here to apply or enquire about this position.

    Sr. Service Desk Analyst
    In this position, you will be part of the I.T. Service Desk team providing onsite support, troubleshooting, and maintenance to the organization. You will also be working closely with other Sr. IT administrators, service desk, contractors, and vendors. For this position, you will be fulfilling your job responsibilities under the supervision of the Service Desk Manager. The primary job functions that you will be responsible for are below. This is an excellent opportunity for any candidate seeking a long-term stable opportunity to work in an exciting environment and become part of a one-of-a-kind culture and family atmosphere.
    •    Provide technical assistance and support for incoming queries and issues related to computer systems, software, and hardware.

    •    Proficient with Microsoft Office 365 to help users with their questions and troubleshoot office-related issues. 
    •    Organize and respond to tickets professionally, accurately, and promptly.
    •    Documents user problems, troubleshooting steps, resolutions, and escalation paths using Service Desk tools and resources.
    •    Fixing hardware issues, including replacing equipment and peripherals such as computers, terminals, printers, handheld scanners, and others.
    •    Avoid service interruptions by performing system installations, updates, and maintenance procedures.
    •    Making recommendations to optimize IT performance and prevent future problems.
    •    Capable of resolving Mac OS related-issues onsite and remote using various tools. 
    •    Onboard, image, and deploy equipment using our current standards, including transferring the user data and facilitating the hardware delivery as planned.
    •    Maintains regular and consistent attendance and punctuality in accordance with company policies
    •    Be able to train other Service Desk team members and provide troubleshooting guidance as needed. 
    •    Act as the next level of escalation before engaging the infrastructure personnel. 
    •    Ability to work closely with the Service Desk Manager modifying and improving the Service Desk processes, generating reports (KPIs), and researching permanent solutions for recurring issues.

    TECHNICAL QUALIFICATIONS (Demonstrate expertise or hands-on experience)
    ?    3+ years of experience in an IT end-user support role
    ?    Associate’s or bachelor’s degree in Computer Science, Information Technology, or similar area
    ?    Active Directory and Domain Service Administration
    ?    Microsoft Office 365 and Exchange Online
    ?    Microsoft Desktop/Server Operating Systems
    ?    In-depth and current knowledge of computer programs and hardware.
    ?    Exceptional analytical and problem-solving skills
    ?    Knowledge of Mac OS
    ?    Understanding of TCP/IP, DNS, and DHCP
    ?    Prior interaction with VoIP systems, preferably Mitel
    ?    Practical working knowledge of troubleshooting methodology
    ?    Familiar with VPN applications such as Cisco AnyConnect, and others
    ?    Experience using ServiceDesk tools such as Zendesk, AnyDesk, Lansweeper, and others
    ?    Prior experience with endpoint protection software such as SentinelOne, Symantec, and others
    ?    Able to interact with low-voltage issues and vendors
    ?    Must have strong customer service orientation to include answering phone and emails in a professional manner and within predefined time limits
    PEOPLE SKILLS
    ?    Effective time management, capable of prioritizing work at short notice with little or no additional support, and working unsupervised
    ?    Resourcefully innovative and adapts to a rapidly changing environment
    ?    Ability to work effectively with people at all levels in an organization
    ?    Excellent oral and written communication skills with a solid ability to work with a team
    OTHER QUALIFICATIONS
    ?    Familiar with cloud-based environments
    ?    Knowledge of monitoring tools
    ?    Familiar with wireless controllers, network equipment, and server room layout
    ?    Understanding of VoIP to help improve or make recommendations
    ?    Prior experience in the manufacturing industry

     
  • Property Accountant

    Palm Beach Gardens, Florida 33410 - United States

    View Job Description

    Click here to apply or enquire about this position.

    The Property Accountant is responsible for preparing and maintaining financial statements, supporting schedules, and detailed analysis.
    Specific duties include:
    • Track and monitor operating results and prepare/distribute monthly financial packages
    • Prepare and analyze financial statements and work with property management staff in the preparation of accrual entries
    • Prepare monthly journal entries and monthly general ledger close, including the verification and reconciliation of all general ledger accounts on trial balance with support schedules
    • Prepare monthly bank reconciliations, variance reports, and cash flows
    • Review and update fixed assets including transfers and disposals on a monthly basis; maintain depreciation schedules
    • Prepare/review management fee calculations in accordance with property management agreements
    • Analyze mortgage agreements, partnership agreements, and cash management agreements to determine proper accounting requirements and compliance items and prepare compliance submissions as necessary on a timely basis
    • Prepare escrow draw packages in accordance with loan documents
    • Review AP invoice coding and approvals
    • Assist with internal and external audits
    REQUIREMENTS:
    BS/BA-Accounting

    Minimum 4-5 years of solid accounting experience preferred Ability to meet deadlines and to multitask with attention to details Strong ability to work under pressure and independently

    Solid understanding and skills in Microsoft Office Suite Proficient Excel skills, Yardi preferred but not necessary

    Property accounting experience strongly preferred, although not required
  • Accounts Payable (in office)

    Opa-Locka, Florida 33054 - United States

    View Job Description

    Click here to apply or enquire about this position.

     

    Accounts Payable

    Accounts Payable completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

    1. Focus

    1. Ensure all invoices are uploaded to paperless system and are properly coded and routed to the appropriate approvers.

    2. Charge expenses to accounts, jobs and cost codes by analyzing invoice/expense reports.

    3. Ensure vendors are paid in a timely manner.

    4. Reconcile processed work by verifying entries and comparing system reports to balances.

    5. Protect organization's value by keeping information confidential.

    6. Monitor vendor accounts to ensure payments are up to date.

    7. Responsible for supporting a positive, professional, team-oriented work environment.

    8. Provides customer service and support to internal customers and vendors with respect to various accounts payable and related accounting inquiries, expense reports, etc.

    9. Respond to inquiries from Senior Management team and Project Management.

    1. Payable

    1. Process and code invoices and subcontractor pay applications in paperless environment and route to appropriate personnel for approval.

    2. Upload approved transactions to accounting software.

    3. Work with project managers to ensure invoices are approved on a timely basis and all open transactions are processed within the appropriate accounting period.

    4. Code and match invoices to subcontracts and purchase orders.

    5. Maintain daily check log.

    6. Pay employees by receiving and verifying expense reports and preparing checks.

    7. Initiate and follow up on outstanding vendor compliance issues to ensure they are completed timely.

    8. Prepare weekly check runs and subcontractor payment packages.

    9. Communicate with project managers to verify vendors are properly paid when owner payments are received.

    10. Send payment packages to vendors to ensure all necessary documentation is obtained before checks are released.

    11. Verify that releases or lien and other documents are in compliance with contract terms before releasing subcontractor payments.

    12. Track and maintain certificates of insurance for all subcontractors and ensure compliance with contract requirements.

    13. Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment.

    14. Verify vendor accounts by reconciling monthly statements and related transactions.

    15. Reconcile credit card statements.

    16. Correspond with subcontractors and vendors and respond to inquiries.

    17. Assist with month end closing.

    1.  

    1. 2+ years of Accounts Payable experience in the construction industry.

    2. High School Diploma or GED required.

    3. Business school, Associate’s degree or equivalent preferred.

    4. Proficiency in Microsoft Office and Adobe Acrobat.

    5. General math and data entry skills.

    6. Good communication skills, both written and oral.

    7. Bilingual (English/Spanish) preferred.

    8. Familiarity with an automated Accounts Payable system.

    9. Sage 100 software knowledge preferred.

    10. Knowledge of paperless environment software a plus (pVault).

    11. Knowledge of Notice to Owner, Certificates of Insurance, and Lien Release procedures required.

    12. Knowledge of AIA format billing procedures.

  • Software Engineering Manager

    Boca Raton, Florida 33431 - United States

    View Job Description

    Click here to apply or enquire about this position.

    Job Title:                           Head of Software Engineering    

    Job Description

    The Company is seeking an experienced Sr. Software Engineer with experience in building enterprise level software applications to lead our software engineering and development team.

    Our software company is recognized as one of the fastest growing in our field by Inc. Maganize.

    The ideal candidate is passionate about building and leading technology teams that build enterprise level applications. In this role you will take on a strong leadership role, managing and mentoring the teams, while being a strategic senior leader in our software development initiatives.

    • Provide strategic oversight in our software engineering and development initiatives
    • Willing to be hands-on and do some heavy lifting regarding new software development and improvement projects
    • Provide coaching and mentorship to team of engineers and developers
    • Work as part of the Sr. Leadership team to strategize and implement new software development
    • Hire and train new team members

    REQUIREMENTS:

    • 5+ years of progressive software engineering experience
    • 2+ years leading projects that have built enterprise level software applications
    • Experience building and managing teams
    • Strong planning and problem-solving skills
    • Ability to analyze information and processes
    • Excellent communication and interpersonal skills
    • Ability to travel based on business needs (up to 25%)
    • Must take initiative, exhibit strong leadership abilities, proven ability with process improvement, and thrive in a fast-paced high energy work environment
    • Motivation to develop and maintain internal and external relationships

     

     

  • Total Rewards Director

    Tamarac, Florida 33321 - United States

    View Job Description

    Click here to apply or enquire about this position.

    The Director of Total Rewards is responsible for managing these areas through analysis, development, evaluation, and implementation of the company's compensation and benefits plans, including salary, incentives, equity, sales, and executive compensation for operations in the USA and Canada. Programs are designed to attract, retain and motivate a highly skilled workforce while ensuring compliance with governmental regulations, internal equity and competitive pay structure. Goals are achieved by providing the vision, leadership, planning, project coordination, and management, while concurrently facilitating efficient operations to meet current and future business needs.

    • Design, implement, and manage all compensation and benefits programs, policies, and procedures, including but not limited to job evaluation, job classification/reclassification, salary structures for all employees, welfare plans (health, dental, life and other voluntary plans) and retirement programs.

    • Evaluate the effectiveness of existing compensation and benefit programs, policies and guidelines and ensuring they are market competitive, cost effective, aligned with corporate goals and are in compliance with company policies, federal legislation and other government and regulatory requirements.

    • Develop and execute a comprehensive communication strategy for compensation and benefit programs and identifying opportunities to better enable the company to improve employee engagement, facilitate proactive and effective messaging and cadence as well as support the company's growth and strategic plan.

    • Play a critical role in the due diligence process and comprehensive review of all compensation and benefit plans for new ventures, mergers, and acquisitions; including forecast budget for salary increases.

    • Formulate and execute benefits documentation, such as original and amended plan information, benefit agreements and insurance policies as needed

    • Ensure all job descriptions are developed and maintained; including recommend reclassification of positions to maintain consistency throughout the Company

    • Collect and interpret area, regional and national benefit information for all employee levels using a variety of methods (including, but not limited to personal contact, surveys and publications, studies) to determine the competitive position of the Company, by market

    • Knowledge of classification principles and various methods of job evaluation sufficient to apply appropriate techniques to classify positions

    • Familiarity with Canadian Pay Equity legislation

    • Expert knowledge of current Provincial, State and Federal compensation and benefit rules and regulations through official publications and communication with appropriate agencies

    • Knowledge of applicable Federal, Provincial and state employment laws and regulations.

    • Knowledge of HR practices and principles

    • Superior skill in communicating effectively with all levels of employees both verbally and in writing, including top management, sufficient to provide information, interpret policy and to justify and persuade others

    • Skill in writing concise, logical, analytical reports and notes to justify compensation and benefits recommendations and decisions.

    • Skill in computing rates, ratios, and percentages in gathering and applying salary and benefits data.

    • Performs other related duties as assigned.

    Education and Experience:
    • Bachelor’s and/or master’s degree in Human Resources or related field and seven (7) to ten (10) years of progressively responsible experience including supervision of employees, three (3) of which should be directly related to classification/compensation administration and/or benefits
    • Certified Compensation Professional (CCP) or Certified Employee Benefit Specialist (CEBS) preferred.
    • Demonstrated Knowledge of legislation governing benefit plans (ERISA, COBRA, HIPAA, FMLA, PPACA).
    • Financial ability to identify and implement cost-effective programs
    • Proficient experience with HRIS or payroll software
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Success Stories

My experience with Kellen Smith as my recruiter was exceptional! He made each step of the recruiting process positive and FAST! I was extremely impressed with his approach, and he always made me feel like I was his number one priority. He was incredibly responsive and gave me terrific tips to make sure I felt prepared and confident going into my interviews. I would work with Kellen Smith again in a heartbeat. I highly recommend him to anyone looking for a recruiter who wants the best experience.

I am pleased and grateful to announce that I have accepted a job offer as an HR and Benefits Administrator.

I wanted to thank MSI Recruiting for being so helpful along the process, and especially Delaney Edwards. I am thrilled to be a part of the team, and working alongside talented individuals.

Thank you so much! Stefani was absolutely amazing to work with, She went above and beyond to make sure I was happy, and I truly appreciate it. I would recommend this company to anyone looking for staffing needs and anyone looking for a great opportunity to join an awesome team!

CONTRACTS CLERK

I had nothing but a rewarding and incredible experience working with Danielle, and with her expertise, perseverance and coaching I was able to hone my interviewing skills to perfection and land the position I have been looking forward to the most.

It's people like Danielle who really make companies like yours shine, her communication skills are top notch. She didn’t leave any suspense and she put her all in to get me hired, and didn’t disappoint.

I am sure you know what a wonderful employee she is and how far above and beyond she goes to help, but I definitely wanted to share my experience with you.

Thank you MSI Recruiting and especially Danielle for helping to make this happen, my family and I are extremely grateful.

Spare Parts Account Assistant, ALMACO Group

I have worked with recruiting agencies all my professional career, and I can honestly say, working with MSI recruiting has been the most rewarding experience yet.

I worked with Christina and Kellen. Their professional and friendly demeanor made the process as pleasant as possible.

They helped me out not with the initial contact, and they were with me every step of the way, constantly following up and offering KNOWLEDGEABLE suggestions on how to improve.

It truly felt as though they were a part of my team. I highly recommend this firm.

 

Senior Staff Accountant

I want to thank Stefani for all she did for me earlier this year in guiding me and helping place me at my current job. Working at MSI's client's company these past nine months has allowed me to step up to the plate and learn so much; it has truly been life-changing. I am enjoying working for a company that genuinely cares for their employees and love working with a group of fun and pleasant people. I have found my little niche here and fit right in.

Graphic Designer

I had the most positive experience working with Alan!  In a matter of days he presented my data to my future employer, and got me an assignment where I could demonstrate my best qualities and get the best compensation available. Alan is a good listener who has excellent communication skills. He has the ability to frankly communicate with candidates without being authoritative. I definitely would recommend Alan to the both, candidates and employers.

Accounts Receivable Clerk

I was contacted by Kellen in 2012 for a job opportunity. He called me with a job offer that matched my resume, and placed me in my current job, which turned into a career. I have been at that same job for 6 years now all thanks to Kellen and his knowledge in job placement. He is easy to work with and always keeps you up to date with every step. He also polishes you so that you are ready to meet your future career.

Customer Account Manager

 

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